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I need to send a Teams link for a meeting to just one attendee

Louise Marrin 0 Reputation points
2026-05-18T13:55:02.4566667+00:00

Hi

I have an 'in person' meeting that just one person will be joining remotely. It is already in diaries for everyone else. How do I do this?

Microsoft Teams | Microsoft Teams for business | Meetings and calls | Schedule meetings
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  1. Demi-N 17,980 Reputation points Microsoft External Staff Moderator
    2026-05-18T14:59:25.0266667+00:00

    Hello @Louise Marrin,

    Thank you for your message.

    I just want to make sure I fully understand your scenario. Are you looking for a way to allow only that one person to access and join the meeting, or are you simply trying to provide a Teams link to one attendee while others are attending in person?

    Just to clarify, a Teams meeting link can be shared with multiple people, and generally anyone who has access to that link will be able to join the meeting (depending on your meeting settings).

    If your intention is to have a meeting where only you and that specific person can join, another option would be to create a separate Teams meeting and share that link only with that attendee.

    If you’re concerned that the original meeting might cause confusion for others, you could consider canceling the initial meeting and replacing it with the appropriate one.

    That said, I want to make sure I’m understanding your requirement correctly, so if this does not match what you are trying to achieve, please feel free to clarify your situation a bit more.

    Also, if you need any help with managing or canceling meetings, just let me know, I’ll be happy to assist.

    Kind regards,

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

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  2. AI answer

    2026-05-18T13:55:16.6833333+00:00

    Use the existing meeting in the calendar and add an online Teams join option, then send it only to the remote attendee.

    A simple way to do this in Teams:

    1. Open Teams and go to Calendar.
    2. Select the existing in‑person meeting.
    3. Make it a Teams meeting (for example, by adding the Teams meeting link if the option is available in your client).
    4. In Required attendees, add only the email address of the person who will join remotely.
    5. Select Send update.

    Everyone already in the room can ignore the online join info; the new attendee will receive the invite with the Teams join link in email and can join from there.

    Alternatively, create a separate short Teams meeting just for that person:

    1. In Teams, go to Calendar > New meeting.
    2. Add a title and set the same time as the in‑person meeting.
    3. Add only that person in Add attendees.
    4. Select Send. The invite will include the Teams join link.

    You can also copy the join link and send it directly:

    1. Create a Teams meeting in the calendar.
    2. At the top of the meeting details, select Share > Copy join link.
    3. Paste that link into an email or chat to that one attendee only.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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