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Attendance Report Missing on Large Meeting

Kenny 0 Reputation points
2026-06-02T15:13:15.4233333+00:00

Hi,

I was the organizer of a Teams meeting with over 100 participants. When the meeting was created, I enabled the attendance report option so I can record attendance. The meeting has ended and I do not see the detailed report attendance with duration of participation and stuff. The only attendance report I have access to is the one that tells me how many people accepted or declined my invite.

Microsoft Teams | Microsoft Teams for business | Meetings and calls | Other
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  1. AI answer

    2026-06-02T15:13:37.3333333+00:00

    The detailed Teams attendance report (with join/leave times and duration) is different from the basic “response” list (accepted/declined). To get the detailed report and to understand why it might appear missing, check the following:

    1. Verify the meeting option was enabled
    • Before or during the meeting, the organizer must have Allow attendance report turned on in Meeting options → Participation.
    • If this toggle was off, a detailed attendance report will not be generated for that meeting.
    1. Where to find the detailed attendance report after the meeting
    • In Teams, select Chat.
    • Open the chat for the past meeting.
    • Select the Attendance tab.
    • Select Download to get the .csv report with join time, leave time, and duration.

    If the report is not visible in the meeting chat:

    • Confirm that the meeting was scheduled in Teams (not an ad-hoc/instant channel meeting). Attendance reports aren’t supported for instant channel meetings.
    • Check that the meeting has fully ended and wait a few minutes; reports are typically available about five minutes after the event ends.
    • If the meeting had more than 120 participants, note that the during-meeting report may show only some attendees, but the post-meeting report (via the Attendance tab) should contain all attendees.
    1. Confirm that the organizer’s policy allows attendance reports An admin can disable or restrict attendance reports via Teams meeting policies:
    • In the Teams admin center: Meetings → Meeting policies → Meeting scheduling → Attendance and engagement report.
      • If set to Off, organizers with that policy cannot view or download attendance reports.
      • If set to On, but organizers can turn it off or On, organizers should be able to access the report (subject to the meeting option mentioned above).

    If the policy is Off or restricted, contact the IT admin to:

    • Set Attendance and engagement report to On or On, but organizers can turn it off.
    • Optionally adjust Include attendees in the report and Attendee information so that join/leave times and durations are included.
    1. Known limitations that can explain “missing” data Even when a report exists, some data may be absent due to known limitations:
    • Instant channel meetings: no attendance reports.
    • View-only attendees: not included in the report.
    • People who waited in the lobby and were never admitted: not included.
    • Deleted breakout rooms: no insights from those rooms.

    If all of the above are correct (meeting option on, policy allows reports, scheduled meeting, not instant channel) and the Attendance tab still does not appear, escalate through the IT admin to check tenant policies and known issues, as attendance reports are controlled centrally and stored with the organizer’s data.

    References:

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  2. Jay Tr 12,710 Reputation points Microsoft External Staff Moderator
    2026-06-02T16:51:02.7933333+00:00

    Hi @Kenny, 

    I hope you are doing well. 

    Based on your description, it sounds like you are only seeing the RSVP or invite response summary instead of the detailed Teams attendance report that includes participant join times, leave times, and participation duration. 

    Since the meeting has already ended and the detailed attendance report is not available on your side, I recommend reaching out to your organization's IT administrator and asking them to retrieve the participant details for the meeting. 

    Please provide your IT administrator with the following steps: 

    1. Sign in to the Microsoft Teams admin center. 
    2. Go to Users > Manage users. 
    3. Search for and select the meeting organizer's account. 
    4. Open the Meetings & calls tab. 

    User's image

    1. Locate the corresponding meeting using the meeting date, time, or Meeting ID. 
    2. Select the meeting entry. 
    3. Select Export data as CSV. 

    User's image

    Please note that administrators can only access these participant details within 24 hours after the meeting or event has ended. 

    I hope this information is helpful. Please follow the steps above and let me know if it works for you. If not, we can continue working together to resolve the issue.  

    Thank you for your patience and understanding. If you have any questions or need additional assistance, please don’t hesitate to reach out so I can continue to support you. If you found the response useful, please consider marking it as accepted, as this may help other community members who are looking for similar guidance.  

    I look forward to continuing the conversation.  

    If you have extra questions about this answer, please click "Comment". 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.     

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