Teams storage question if i using Kanban-board in note it will lose a file or limitation ?

Dear @Rittikiat Jitpiroj,

Thank you for your inquiry regarding the use of the Kanban board within Teams Notes.

I would like to confirm that the Kanban board feature you are using is powered by Microsoft Loop components. These components are designed for real-time collaboration and are backed by SharePoint and OneDrive storage within your Microsoft 365 environment. This means your data is stored securely and managed under your organization’s existing storage policies.

From a storage and data integrity perspective, no data will be lost as long as:

• You remain within your Microsoft 365 storage quota.
• Applicable retention or compliance policies do not expire or remove the content
• Additionally, the underlying Microsoft Loop storage is designed to scale, with each Loop workspace/container supporting up to 25 TB of data

There is no specific limit on the number of cards, columns, or custom fields within the Kanban board itself, and creating multiple custom fields will not cause data loss. Loop content is primarily lightweight and text-based, making it suitable for this type of usage.

However, I would like to highlight some practical limits and recommendations:

• SharePoint limits: Up to 25 TB per site, with file-based constraints applied to content stored in document libraries.
• OneDrive limits: Typically, 1 TB per user (can be extended by administrators depending on licensing).
• Performance considerations: Very large boards with many items or embedded content may affect usability.
• Images and attachments: Embedding many images directly in Loop components is not recommended. Images are typically stored as linked content rather than fully embedded, which may impact performance and manageability. For best results, store files in SharePoint and link them to the board.

For reference:

• SharePoint limits
• Overview of Loop storage
• Overview of Loop components in the Microsoft 365 ecosystem

In summary, using Teams Notes as a Kanban board is suitable for lightweight to medium project tracking and collaboration scenarios.

I hope this helps. Please feel free to reply below if you have any update or further concern.  

Your understanding and co-operation are highly appreciated. Thank you for your precious time. Have a nice day!

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